Rules & Conditions

Please read the Rules before submitting your photo to “TOBA NAULI Photo Contest and Exhibition 2017”

By participating in the Competition, Participants are required to understand, acknowledge and fully, irrevocably, and unconditionally agree to abide and be bound by the following Rules:

SUBMISSIONS

  • The Competition is open for online submissions through www.tobanauli.id
  • Submissions will be accepted from 00:00 on 1 March 2017 until 24:00 on 15th July 2017, Indonesian Western Time (IWT).
  • Submissions made after the closing time will be not accepted.
  • Participants must be individuals eighteen (18) years old and over at the time of their Submission.
  • You hereby certify that you are eighteen (18) years old or older at the date of submitting your Photo to the Competition.
  • You further understand and agree that the committee will automatically and without further notice discard any Photo that are found to be submitted by a Participant that is below eighteen (18) years old at the time of its Submission.

YOUR PHOTO

  • You may submit up to one (1) Photo in each category of the Competition You must provide a title and description for each photo.
  • The same Photo must not be submitted in more than One (1) category. Any Photo submitted in more than one (1) category will be, subject to committee discretion, and without further notice, discarded from either a category or the entire Competition.
  • Submitted Photo must be in JPEG format, with high quality and resolution, of a minimum 5 MB in size, the minimum of the longest edge should be no less than 2000 pixel and the quality no less than 300dpi to be suitable for publication.
  • You are kindly requested to upload the original photograph (RAW) or the photograph without any editing on the time of submitting the photograph to the contest. Exclusively for the Digital Manipulation category, it is permitted to upload up to 10 original or RAW file.
  • Black and white Photos are permitted in all the categories of the Competition.
  • All submitted Photos must not contain any tag, signature, initial, frame, border, logo or any other references and/or marks added by the Participant. Basic technical editing of the Photo is acceptable, provided any such editing does not affect the authenticity and/or genuineness of the Photo. Advanced editing used to create illusions, deceptions and/or manipulations, including compositing and creative retouching of the Photo is prohibited. Committee preserves the right to assess and discard from the Competition any submitted Photo deemed, at Committee own discretion, contrary to the foregoing.
  • Photos that portray or otherwise include inappropriate and/or offensive contents, including nudity, violence and/or any other contents deemed to be contrary to religious, cultural and/or public morals traditions and practices will be disqualified.
  • Photo that have won any previous award, in any other competition whatsoever and announced before 31st June 2017, and/or Photos that have been previously used, or are intended to be used, for any kind of commercial purposes, must not be submitted. Any Photo submitted in contrary to the foregoing will be automatically and without further notice discarded from the entire Competition.

THE PRIZES

  • Toba Nauli’s appointed judging panel shall assess and determine the winning Photos. The results, prizes and the winners will be announced in a public ceremony that will be held on July 2017.
  • The winners will be contacted by the committee and we will give you further information about the exhibition.
  • TOBA NAULI OC judging panel have the right, at its absolute discretion, to turn down or reject any Photo or Submission without having to give any notice or explanation to the relevant Participant.
  • Any exhibition photos will be sale during the exhibition for the good cause. You will get 40% from the selling price and the rest will go for good-will institution.
  • The decision of curators and judging panel is final and binding on all Participants in respect to all matters relating to the Competition.

INTELLECTUAL PROPERTY RIGHTS

  • Submitted Photo must be a single work of original material created and/or taken by You, must not contain any materials owned or controlled by a third party for which You have not obtained a license, must not infringe the copyright, trademark, moral rights, rights of privacy/publicity or intellectual property rights of any person or entity.
  • Upon making Your Submission, You grant Toba Nauli, a perpetual, worldwide, non-exclusive, royalty free, sub-licensable right and license to use, publish, reproduce, display, perform, adapt, modify, create derivative works, distribute, have distributed, print, promote Your submitted Photo, in whole or in part, in any form, in all media forms now or hereafter known, anywhere in the world for non commercial purpose, related to the promotion of Toba, the publication in OC promotional digital and/or printed materials and formats broadcast such as on Toba d’tour magazines, printed leaflet and brochures, Toba d’tour website and/or through other public online feeds, promoting subsequent competitions and/or the work of Toba promotion generally.
  • You must obtain, solely bear the cost for, and provide us within seven (7) calendar days of any request to do so by TOBA NAULI OC, with any or all of the following:
    • A signed written consent, release and/or permission of each and every identifiable individual person appearing in Your submitted Photo, clearly authorizing You to use their picture or likeness for submitting the Photo in the manner contemplated by the Competition, and authorizing TOBA NAULI OC to reproduce, distribute, display, and create derivative works of the entry(s) for all purposes, in any media now or hereafter known. Please click here  to download the draft of the Model Release Form.
    • A signed written license from the copyright owner of any sculpture, artwork, or other copyrighted material that appears in Your submitted Photo, authorizing TOBA NAULI OC to reproduce, distribute, display, and create derivative works of the relevant entry for all purposes, in any media now or hereafter known; and/or
    • A signed written license from the owner of any private property included in your submitted Photo, authorizing TOBA NAULI OC to reproduce, distribute, display, and create derivative works of the relevant entry for all purposes, in any media now or hereafter known.
  • If You have been announced as candidate for the exhibition (in any category), You grant to Toba Nauli, a perpetual, worldwide, non-exclusive, royalty free, sub-licensable right and license to use, publish, reproduce, display, perform, adapt, modify, create derivative works, distribute, have distributed, promote Your winning Photo, in whole or in part, in any form, in all media forms now or hereafter known, anywhere in the world and for any purpose, including but not limited to: display at a potential exhibition of winners, publication of a book featuring select entries in the Competition.

LIABILITY

  • You hereby hold harmless, release, indemnify and discharge Toba Nauli OC and its partners, affiliates, subsidiaries, advertising agencies, agents and their employees, officers and representatives from all liability, claims, judgments, demands, controversies, agreements, damages, actions and causes of action whatsoever, arising out of or related in any way to the Competition or the conduct of the Competition and the acceptance and use, misuse, or possession of any prize awarded, whether in law or in equity, no matter what the cause or nature, and You further waive any claims that You may state or assert against Toba Nauli OC in association with the Competition or any of its associated activities, or in any way related to or resulting from the Competition even if such injury or claims results from or is caused by the negligence or gross negligence of Toba Nauli OC, in whole or in part. You further agree to indemnify and hold harmless Toba Nauli OC from any claim arising out of Your participation in the Competition including, without limitation, all claims brought or asserted by any third party as a result of any injury or loss that You or they may sustain in any way associated with Your participation in the Competition.
  • If Toba Nauli OC, at its sole discretion, is of the opinion that You have breached any of the Rules, Toba Nauli OC has the right to disqualify You from the Competition, and in such circumstances You must re-pay to TOBA NAULI OC all costs undertaken by TOBA NAULI OC in relation to Your Submission and participation in the Competition and the awards ceremony, including but not limited to (if and to the extent applicable) any travel costs incurred by TOBA NAULI OC, and re-pay the Competition prize money and return any trophies or certificates at Your own cost to TOBA NAULI OC.
  • Under no circumstance TOBA NAULI OC will be liable for any:
    • Lost, late, misdirected, stolen, illegible or incomplete Submissions;
    • Error, omission, interruption, deletion, defect, delay in operation or transmission, communications line failure, theft or destruction or unauthorized access to, or alteration of, submitted Photo;
    • Problems, failures or technical malfunction of any telephone network or lines, computer online systems, servers, providers, computer equipment, software, email, players or browsers, on account of technical problems or traffic congestion on the Internet, at any website, or on account of any combination of the foregoing;
    • Incorrect or inaccurate information, caused by any of the equipment or programming associated with or utilized in the Competition or by any technical or human error which may occur in the processing of the Photos and/or the Submissions; and/or
    • Injury or damage to any Participant or to any computer related to, resulting from or in connection with the Competition.
  • If, for any reason, the Competition is not capable of being conducted as anticipated, due to computer virus, bugs, tampering, unauthorized intervention, fraud, technical failures, or any other causes beyond the control of TOBA NAULI OC, which corrupt or affect the administration, security, fairness, integrity or proper conduct of the Competition, TOBA NAULI OC reserves the right at its sole discretion to cancel, terminate, modify or suspend the Competition as deemed appropriate, disqualify any Participant, and/or select winners from all eligible Photos submitted prior to the termination, cancellation, modification or suspension. TOBA NAULI OC reserves the right to correct any graphical typo, printing, computer programming or operating errors at any time.

GOVERNING LAW

The Competition, Your Submission and the Rules shall be governed by and construed in accordance with the laws of the Republic of Indonesia and the applicable federal laws of the Republic of Indonesia, and any aspects or disputes arising out of or in connection with the Competition and/or Your Submission will be subject to the exclusive jurisdiction of the Indonesian courts.